Best-of-Class Shareware

home *** CD-ROM | disk | FTP | other *** search

/ Best-of-Class Shareware / 24 Karat Shareware - Business.iso / disk2 / invit / manual.txt < prev next >

Wrap

Text File | 1992-12-03 | 16KB | 308 lines

INVOICE - IT FOR WINDOWS published by Eastern Digital Resources PO Box 1451 Clearwater, SC 29822-1451 Tel. (803) 593-0870 INVOICE - IT is designed for creating and printing invoices for those who need only the invoicing function, without all the other accounting functions of Inventory Control, Accounts Receivable, Sales Analysis, and General Ledger. If you need these other functions however, INVOICE - IT integrates with our Total Business Solution Software to provide a fully automated accounting system. INVOICE - IT is currently configured to print full page invoices on 8 1/2" by 11" plain paper. Professional looking two color invoices with your company name preprinted are available at the following rates: 8 1/2 X 11 - carbonless 6000 4000 2000 1000 500 ------------------------------------------------------------------------------------------- 3 PART 1019.00 718.00 375.00 219.00 145.00 4 PART 1345.00 919.00 495.00 289.00 169.00 Window envelopes 259.00 219.00 139.00 79.95 47.95 8 1/2 x 7 - carbonless half size 6000 4000 2000 1000 500 --------------------------------------------------------------------------------------- 2 PART 479.00 345.00 197.00 127.00 87.95 3 PART 639.00 469.00 265.00 169.00 97.50 4 PART 795.00 575.00 319.00 179.00 117.95 5 PART 919.00 685.00 379.00 225.00 139.00 Window Envelopes 259.00 219.00 139.25 79.95 47.95 Return Envelopes 195.00 149.00 74.95 47.75 31.50 Price includes shipping in the continental U.S. Please allow 3 to 4 weeks for delivery of custom forms. All forms orders require payment with order. We recommend that you purchase 9 to 12 months supply of forms at one time to receive the best discount. The above prices are valid effective Dec. 1, 1992. Prices subject to change without notice. If more than 90 days have passed, please call to confirm prices. If you''ve got a form you love, we'll modify INVOICE-IT to fit your form. Fax a sample copy to us for an immediate quote. OUR IRONCLAD GUARANTEE Use INVOICE - IT for 90 days. If it doesn't fit your needs, return it and we'll refund your money. It's that simple, no ifs, ands or buts, about it. License INVOICE - IT is not, nor has ever been, public domain or free software. The commercial, registered version of INVOICE - IT may not be duplicated other than for backup purposes. A registered copy of INVOICE - IT must be treated like a book, in that the same registered copy of INVOICE - IT may not be used in more than one computer at the same time, just as a book may not be read by more than one person at the same time (without making an illegal copy). Users are granted a limited license to use the User Supported, trial version of INVOICE - IT for a limited evaluation period of up to 45 days, in order to determine if it suits their needs. Any other use of INVOICE - IT or use past this period requires registration. All users are granted a limited license to copy the User Supported version of INVOICE - IT only for the purpose of allowing others to try it, subject to the above restrictions as well as these: INVOICE - IT must be distributed in absolutely unmodified form, including ALL program, documentation, and other files. INVOICE - IT may not be included with any other product for any reason whatsoever without a license from Eastern Digital Resources. No charge or payment may be levied or accepted for INVOICE - IT. Bulletin Board system operators may post the unregistered, User Supported version of INVOICE - IT on their BBS for downloading by their users without written permission only if the above conditions are met, and only if no special fee is necessary to access the INVOICE - IT files (a general fee to access the BBS is ok). SYSTEM REQUIREMENTS: IBM compatible 80286 computer or higher, 2 megabytes of memory, VGA monitor, Windows 3.0 or higher and dot matrix or laser printer. For information or to order, call (803) 593-0870 Eastern Digital Resources PO Box 1451 Clearwater, SC 29822-1451 OTHER RELATED PRODUCTS FROM EASTERN DIGITAL RESOURCES THE TOTAL BUSINESS SOLUTION The premier small business accounting system which incorporates Point of Sale, Inventory Control, Accounts Receivable billing, General Ledger, Payroll, and Accounts Payable. It you're serious about managing your redail business, consider TBS. It also incorporates routines for printing UPC codes, and CODE 39 codes and can be used with a bar code reader at point of sale. Invoices created with INVOICE-IT integrate with the Total Business Solution to provide you with a complete accounting system. $750.00 BLINC THE TOTAL MAILING LIST MANAGER FOR WINDOWS Beyond the Limits of Information and Networking Connections, there is BLINC, the total mailing list manager for Windows. BLINC integrates with INVOICE-IT so you'll no longer have to type in customer names with each invoice. It also captures new names to it's data base so you can print mailing labels, custom letters, post cards and envelopes. The program generates the new post net bar codes so you can take advantage of maximum postal discounts. $135.00 ZIP FINDER II Zip Finder ii is a complete city level zip code directory of over 42,000 zip codes which you can use to validate cities and zip codes and will save you a great deal of time when entering names and addresses because you won't have to type the city and state. With the addition of a CD-ROM drive and Accumail, Zip Finder ii will also add zip plus 4 codes, carrier route codes, and delivery point codes to your mailing list. Zip Finder ii is designed to intergrate with INVOICE - IT and is available separately from Eastern Digital Resources for $79.95. ZIP PLUS 4 YOUR LIST AND SAVE $$$ If you can't justify the cost of a CD-ROM drive, and the Accumail database, we will update your list for you and add the zip plus 4 codes and delivery point codes so you can take advantage of maximum postal discounts. Up to 2000 names for just $45.00. Additional thousands to 10,000 for $12.00 / m. Call for details and pricing on larger lists. Strict Confidentiality assured. NEED MAILING LISTS - WE'VE GOT EM We currently maintain over 80,000 names in house of computer users, dealers, VARS, and opportunity seekers. Available on diskette or peel and stick labels at $65.00 per thousand. Give us a call to discuss your list needs. COMPS - The Complete Realtor Database Now you can use INVOICE - IT to maintain information on people and COMPS to maintain your listings. These two programs integrate to give you a complete Windows based system for managing the real estate agents most time consuming tasks.... $135.00 BLINC TOOLKIT The standard version of BLINC will handle a limited number of records. This limitation is dependent on the amount of memory you have installed in your computer. A system with 4 megabytes of memory will handle approximately 3,000 records in each data file. The BLINC toolkit will allow you to handle an unlimited number of records. With Toolkit you can also merge multiple files and purge duplicate records. Toolkit includes a report generator, allowing you to define your own label formats and report layouts. The BLINC Toolkit is required for using BLINC in a multi-user mode on a network. You may install BLINC on a network in a single user configuration, but no internal safeguards are in place to protect your data should two people access it simultaneously. A real bargain for just $79.95. The features included in Toolkit would cost you hundreds of dollars with other programs. DUPFINDER Dupfinder is designed to allow you to find those annoying near match names that are in your list. It builds an index to records based on similar sounding names and addresses and allows you to choose whether to delete or keep these names. Dupfinder is an excellent add-on to BLINC for those who are involved in serious mailing list maintenance. THE TOTAL MAILING LIST MANAGER FOR DOS If you have machines in your organization which are not able to run Windows, The Total Mailing List Manager for DOS will allow you to do file maintenance on BLINC files and print labels and reports. TMLM for DOS does not support some of the advanced features of BLINC. It's price is $75.00. GET THE WORKS & SAVE $234.85. When you register INVOICE - IT, you can get Sales Analysis, BLINC, Zip Finder ii, Dup Finder, Toolkit, and 3,000 names from the category of your choice for the low price of $235.00. That is a savings of $234.85 from the individual price and less than you'd pay for just renting the names from most list houses. NOTES ON USING THE PROGRAM The operation of INVOICE-IT is fairly straight forward, however here are a few notes regarding system use. The File - Save option creates a file, INVOICES.TXT in ASCII, comma delimited format. Each new invoice is added to this file. You can import this file into DBASE, LOTUS, PARADOX, EXCEL, etc. for further analysis using the standard file import utilities in each of these programs. The standard edition of INVOICE-IT does not have DDE links enabled to other packages to allow you to automatically retrieve customer names and product descriptions. When used with the Total Business Solution, these functions will allow you to create multiple invoices much more quickly. The discount and shipping fields accept either a fixed dollar amount or a percentage. If you enter a percentage, enter 10% with the trailing percent sign and the program will calculate the percentage figure for you. If you make further changes on the face of the invoice however, you will need to re-enter the percentage in order for the program to calculate it for you. The program allows you to build a CUSTOMER.TXT and PRODUCTS.TXT file for easy fill in of invoices. Each of thes files are in ASCII, comma delimited. You may use either quotations around each field, or just separate them with commas. To edit the files and add your own information, retrieve each file into NOTEPAD of EDIT and make the changes. The format of the CUSTOMER.TXT file is as follows CUSTOMER #,CUSTOMER NAME, ADDRESS1, ADDRESS 2, CITY, STATE, ZIP CODE Note that each record contains 7 fields. If you don't have a peice of information you must still place commas in the field postion. The following layout is also acceptable. "CUSTOMER #","CUSTOMER NAME","ADDRESS 1"," ","CITY","STATE","ZIP CODE" The names may be entered in any order. The program will sort them for you. In order for individuals names to be sorted properly, you should enter them in the format, LASTNAME; FIRST NAME (NOTE: there is a semi-colon and a space after the last name). The print invoice routine will then swap the name on the semi-colon when printing. The PRODUCTS.TXT file contains 5 fields: PART #, PRODUCT DESCRIPTION, COST, SELL, CATEGORY Like the Customer file, each record must contain 5 fields, each separated by commas. The category fields is not used by the shareware INVOICE-IT version. The registered copy uses this field for the sales analysis feature. If you don't have this information, you should enter zeroes or empty quotes in the field. The category field is used to identify the "kind" of product sold, or to tie into the General ledger program. The sample PRODUCTS.TXT file shows General Ledger account numbers. A field in the Company setup screen allows you to indicate whether your state requires collecting sales tax on shipping charges. This is a Yes / No field. The Company Setup Screen allows you to specify a default note to appear on the bottom of each invoice. This can be overridden at any time with another message. The Invoice History Window allows you to retrieve sales invoices which were written previously. You can then reprint them if you'd like. The cut and paste function in the Edit menu allows you to send an invoice out to the Windows clipboard or retrieve a description from another application. The Print Form function allows you to "screen print" a small invoice on plain paper. A Sales Journal Report has been added. This report allows you to print either all invoices or selected invoices according to your criteria. The Quick Cost Analysis gives you a quick snapshot of the cost of the items on an invoice from the figures in the PRODUCTS.TXT file. Items which are not found in the products file are ignored, so you should take care to double check your figures. We appreciate your feedback. Comments or questions may be directed to J.Rigdon on GEnie, or JohnR238 on AOL, or internet at JOHNR238@AOL.COM.